How to create a receipt (Non-barrister)

How a clerk/non-barrister can generate receipts for full and partial payments, including generating receipts for unallocated amounts.

Full payments cover the entire amount of an invoice, while partial payments are utilised for specific tasks/allowances/disbursements/expenses. Users can match partial payments directly with the particular items they are meant for.

Creating a Receipt with FULL Payment

If Full is selected, the Payment amount will automatically match the Invoice amount, and no additional changes can be made to the allocation.

1. Navigate to the Matters tab in the sidebar.
2. Select the relevant Matter.
3. Click on the Invoice sub-tab.
4. Select the relevant Invoice. 
5. Click Actions at the top right of the screen. 
6. Select Paid.
7. In the New Receipt pop-up, select Full on the Type dropdown.
8. Click Create.

Creating a Receipt with MANUAL (Partial) Payment

This feature is available for partial payments, i.e. when the payment is intended for a particular item(s) (e.g. task/allowance/disbursement/expense) on an Invoice.

1. When you create a New receipt, click the Type dropdown and select Manual.
2. Enter the amount of payment received in the Amount field. The payment amount will be automatically allocated to the oldest/earliest created task/allowance/disbursement first.
3. To select which item(s) the payment is intended for in the invoice, mark the checkbox(es) next to the items in the Invoice table.
4. Key in the amount of payment for each item.
5. Click Create.

Unallocated Amounts in Receipts

This feature allows users to create receipts with unallocated amounts where:

• The payment amount on a receipt that exceeds the total outstanding amount; or 

• Any surplus or overpaid funds not allocated to specific work will be designated as unallocated and displayed on the receipts page.

1. Select an unpaid and active Invoice for which the payment is being made.
2. Click on the Actions button.
3. Click Paid.
4. In the New Receipt modal, click the Type dropdown and select Manual.
5. In the Amount field, input the amount of payment received.
   
6. On the auto-allocated tasks/allowances/disbursement, deselect an item (or adjust the auto-allocated amount to a lower value than the auto-allocated amount).
7. The amount counter guide on top of the Amount field will turn from Green to Black with the amount total automatically updated (XXX of XXX).
   

Viewing Unallocated Amounts

1. To view unallocated amounts for a particular Receipt, navigate to the Matters tab and select the relevant Matter.
2. Click the Receipts sub-tab.
3. Click the Receipt you wish to view.
4. The unallocated amount will appear in the Unallocated section, which is an additional row at the bottom of the table, below all of the invoices.